Rental property management software Prosto Renta

In an environment of high competition and rising operating costs, property lease management requires not only clear organization but also technological flexibility. When dozens of properties, hundreds of tenants and thousands of accruals and payments are involved, manual management methods lead to errors, financial losses and increased administrative burden.

AVADA MEDIA team has developed a custom program for system management of residential and commercial rental properties. The solution was created taking into account the practical experience of digitalization of processes in housing and communal services and condominiums, namely on the basis of the program “MyHome24”, as well as our individual projects on management of apartment and commercial properties. CRM for rental real estate is based on a stable architecture, proven in projects with high operational load, and flexible logic, adapted to the specifics of the rental business.

If you manage real estate – residential, commercial or mixed-use – and are looking to automate your leases, our team will develop a turnkey program for you. We can adapt our Prosto Renta product to the specifics of your business or create a completely unique system with customized functionality, interface and business logic.

Effective management of apartment and non-residential rentals requires accurate accounting, transparent processes and organization. Prosto Renta was created as a tool that helps achieve stability, manageability and sustainable growth for both owners and management companies. Before ordering the rental software, we suggest you learn about the key benefits of its implementation.

• Centralization of all processes. The system unites in a single interface everything related to real estate rental: management of objects, tenants, contracts, payments, maintenance, and appeals. This eliminates chaos and data duplication, making all processes orderly and transparent.
• Minimization of human factor. Thanks to automatic calculations, notifications, reminders and built-in logic, CRM for rent reduces the risk of human error. Forgotten charges, missed payments are eliminated, you respond to tenants’ questions in a timely manner, and the questions themselves become many times less.
• Control of debts and payment discipline. The program provides detailed control over each contract, giving you access to payment history, arrears, charges, penalties, automatic notifications and reports. This allows faster response to problems, easier control over payment and reduced receivables.
• Increasing tenant loyalty. The system supports convenient digital channels of interaction with tenants: notifications of charges, online payments, appeals, repair requests, access to the history of mutual settlements. Thus, lease accounting automation improves customer experience and reduces the burden on managers.
• Scalability and growth without loss of manageability. The program is designed to scale – you can connect new facilities, branches, employees and users without having to rebuild internal processes. No mess in processes, documents, settlements and relations with tenants, with our program everything will remain under control.
• Reporting and analytics. Our rental accounting program generates reports for you on revenues, debts, object utilization, and employee efficiency. The information is available in real time and helps you make informed management decisions.
• Security and accessibility. All data is protected, stored centrally and available only to authorized users. The program can be accessed from any device: PC, laptop, tablet or smartphone, allowing you to manage your rental business remotely.
• Flexibility and customization. Prosto Renta can be adapted to the format and specifics of your business: from the interface design to the logic of contracts and calculations. Integration with accounting, IP telephony, CRM, payment gateways and other systems is possible. It can be a program for daily, hourly or long-term rent, for any type of property and payment format.

For comprehensive and efficient management of the rental business, not only transparency of processes is important, but also their automation with the help of a well-thought-out functionality. When developing the program, we implement modules that allow us to systematically control all aspects of this sphere – from maintaining a database of objects to interaction with tenants and analytics.

1. Real estate management. You can provide tenants with comprehensive information about all premises – both residential and commercial. Object cards can reflect not only basic parameters (area, floor, purpose), but also financial terms of lease, current condition, history of repairs and technical inspections. Convenient graphical visualization in 2D and 3D allows you to quickly navigate floor plans and make decisions on renting, renewal or vacating the premises. Real estate lease automation significantly reduces managers’ time for information search and planning of space utilization.
2. Tenant Management. Each tenant has its own profile, where all key information is accumulated: from contact details and documents to financial history and current settlements. This approach simplifies record keeping and ensures transparency of relationships. In the program managers easily control debts, timeliness of payments and quality of service, and the management receives a full report on the client base.
3. Tenant’s online cabinet. In the Personal Office, the client can promptly obtain all necessary information, independently pay bills through integrated payment services, send a request for maintenance, cleaning or repair directly from the office. All requests are recorded in the system, can be automatically allocated to responsible employees and tracked to closure.
4. Administrative control. For management companies and property owners there is a powerful administrative module, where they can control in real time the utilization of space, movement of funds, debts, tenant activity and efficiency of managers. Reports are generated automatically and help to identify trends, assess profitability and optimize staff performance based on up-to-date data.
5. Electronic execution of agreements. All stages of the lease agreement are digitalized. The client selects the premises on the real estate owner’s website, registers in the system and fills in all the necessary data. Signing can be done through electronic digital signature services, which makes execution fast, convenient and legally significant – without papers and face-to-face presence.
6. Flexible customization and integrations. Individual development of the program for real estate management automation allows you to customize the lease rules in accordance with internal regulations, connect the necessary modules and integrate the system with the necessary services. In addition, visual customization of the interface is possible. The structure of offices, a set of fields, block names, design and branding – all this can be designed in the corporate style. Thanks to this level of flexibility, the system will seamlessly integrate into the workflow, company brandbook and will be convenient for everyday use.
7. Mobile application for management. Access to the program from a mobile device opens up new opportunities for operational management of rental premises. Employees can monitor properties and interact with tenants outside the office, receiving notifications and completing tasks in real time. Prosto Renta increases team mobility and decision-making speed, which is important in the dynamic real estate business environment.

As part of a customized project, we can implement advanced functionality tailored to the specifics of your business. Among the possible advanced options are dynamic pricing based on seasonality or demand, automatic contract renewal and generation of document templates, multi-currency calculations, flexible notification scenarios, and integration with BI-systems for building in-depth analytical reports. It is also possible to implement modules for managing daily rent of apartments, for working with subleases, object-based costing, staff tasks and checklists. Such capabilities turn the system into a complete platform for managing the rental business and part of the strategy.

For example, a company manages several co-working spaces in different parts of the city, and rental rates vary depending on occupancy, time of day, day of the week and season. As part of individual customization, a dynamic pricing module can be implemented in the system, which will: increase the price during peak hours (for example, from 9:00 to 13:00 on weekdays); reduce it during low demand periods (evenings and weekends); offer individual discounts to new customers or for spaces with low occupancy, as well as calculate the optimal rate taking into account historical data on demand and payment. Such algorithms will eliminate the need to manually revise rates. Managers will get a flexible management tool, and clients will get a transparent and fair pricing model.

Prosto Renta is suitable for both commercial and residential rental management. Thanks to its modular architecture and flexible functionality customization, the system can be adapted to different rental business formats – from residential complexes to large multifunctional facilities.

• Shopping and entertainment centers. The system is used to automate the lease of retail pavilions, boutiques, food courts and temporary zones. It provides transparent load control, automatic billing and centralized communication with tenants through personal offices.
• Business centers and office complexes. The program is suitable for working with long-term and short-term leases of offices, meeting rooms, conference rooms, co-working spaces and additional services – such as parking spaces or storage cells. The system allows you to manage contracts, payments and access in a single interface.
• Residential premises. With the program it is possible to conveniently manage the rental of apartments, apartments and apartment buildings. The program supports tenant accounting, automatic execution of contracts and integration with online payment of rent and utility charges. You can use the accounting program for daily apartment rentals or long-term rentals.
• Warehouses and production areas. The system is suitable for renting logistics and warehouse premises, hangars, production units. It supports zone accounting, sector allocation, subletting and flexible setting of space utilization parameters.
• Co-working centers and flexible office spaces. The solution is effective for facilities with hourly or monthly rent and integration with reservation and access systems, tracks resident activity, automates calculations and generates reports on occupancy.
• HoReCa facilities. The program can be used to manage the lease of premises for restaurants, cafes, kitchens, hotel and service areas. The management company gets full control over contracts, payments and tenants’ requests.
• Multifunctional complexes (MFC). The system is suitable for mixed-use complexes where retail, residential, office and entertainment areas are combined. It allows to differentiate management by segments, set up user roles and centrally control all processes in a single interface.

The rental business management software is scalable and can serve both a single facility and a whole network of sites in different cities or regions – with differentiation of access rights, taking into account local peculiarities and centralized analytics.

Our team has extensive experience in automating real estate management – both residential and commercial. We create successful projects for management companies, condominiums and developers, and our software solution “MyHome24” became the basis for creating a specialized CRM-system Prosto Renta.

With us, you will be able to implement not just software, but a reliable digital tool that will become the basis for the growth and stable operation of your rental model. For more than 10 years we have been creating successful projects for the automation of rental business, management of residential and commercial facilities. Based on our “MyHome24” platform for housing and utilities companies, we have developed a modern CRM system with a flexible architecture and full functionality, which is used for rental management in retail and business centers. This is a ready-made technological base that can be adapted to your rental format, supplemented with the necessary modules, integrations and custom interface. And if your business needs an individual program for real estate leasing with specific logic, structure or unique scenarios, we can order the development of a program for the leasing business from scratch.